Outsourced Bookkeeping That Keeps Your Numbers Accurate and Your Team Focused
For growing businesses that need AR, AP, close, and reporting handled by real accounting professionals — without hiring a full internal team. Controller-level oversight, QuickBooks Online Certified, built around your budget.
Request a ConsultationSound Familiar?
That’s where a structured, separation-of-duties approach makes the difference.
Request a ConsultationHow Pacioli Helps
Pacioli provides a pool of finance and accounting experts dedicated to refining your financial processes, minimizing errors, and maximizing profitability — with duties clearly divided among skilled professionals so no single person controls a transaction from start to finish.
Accounts Receivable & Payable
Invoices out on time, bills paid on time, and discrepancies resolved before they become problems.
Learn moreMonth-End Close & Financial Reporting
GAAP-compliant financial statements delivered on a predictable monthly cadence.
Learn moreFixed Assets & Budgeting
Depreciation, CapEx, and forecasts tracked accurately so you always know where you stand.
Learn moreInternal Controls
Segregated duties and secure access controls that reduce the risk of fraud and error.
Learn moreStart With a Free Accounting Assessment
This is the obvious first step, not a sales pitch — a clear-eyed look at where your books stand today.
Hire Your TeamA review of your current books, AR/AP aging, and close process
Identification of gaps in controls or reporting
A clear recommendation — no fluff, no pressure
A roadmap for outsourced support scoped to your budget
Why Businesses Trust Pacioli
QuickBooks Certified
All Pacioli accountants are QuickBooks Online Certified Pro Advisors.
A Structured Process
The same structured, separation-of-duties process we give every client relationship we take on.
Controller-Level Oversight
Overseen by a Certified Management Accountant (CMA).
See exactly what AR, AP, close, and controls look like in practice
Full Service Breakdown
Accounts Receivable (AR)
Pacioli manages incoming payments, ensuring timely billing, payment application, and collection to optimize cash flow.
Generate and send accurate invoices, including complex, high-volume, or custom contracts
Monitor incoming payments (checks, ACH, wire transfers) and apply them to the correct accounts
Follow up on overdue invoices and communicate directly with customers to secure payment
Investigate and resolve payment discrepancies, deductions, and customer queries
Reconcile the AR ledger with the general ledger and maintain aging reports
Review customer credit risk and recommend credit holds or limit changes
Roles covered: Bookkeeper, AR Specialist, AR Analyst, Billing Specialist, Collections Specialist, Senior/Lead AR Accountant, Revenue Accountant, Financial Analyst
Accounts Payable (AP)
Pacioli manages short-term obligations by processing vendor invoices, verifying purchase orders, reconciling statements, and executing timely payments.
Receive, review, code, and match invoices to purchase orders and receiving documents
Schedule and prepare payments, including ACH transfers and check runs
Correspond with vendors, reconcile statements, and resolve billing discrepancies
Reconcile AP accounts, process expense reports, and assist with month/year-end closing
Maintain organized digital files for audit purposes, including W-9s and 1099 processing
Roles covered: Bookkeeper, AP Clerk/Specialist, AP Analyst, AP Supervisor/Lead, Accounts Payable Manager, Billing/Procurement Specialist, Treasury/AP Specialist
Fixed Assets & Depreciation
Pacioli manages the property, plant, and equipment (PPE) lifecycle — from acquisition through disposal — ensuring GAAP/IFRS compliance.
Track assets from acquisition to disposal, including additions, transfers, and retirements
Calculate and record monthly depreciation and intangible-asset amortization
Determine whether expenditures should be capitalized or expensed; manage Construction in Progress (CIP)
Reconcile the fixed asset register to the general ledger and prepare roll-forward schedules
Roles covered: Fixed Asset Clerk, Fixed Assets Accountant, Asset Accountant, Corporate Accountant, GL Accountant, Tax/Regulatory Accountant, Financial Controller, CMA
Budgeting & Forecasting
Pacioli creates, manages, and analyzes financial plans that translate strategic goals into actionable budgets.
Create annual budgets and 1–5 year long-term financial plans with department managers
Update revenue and expense projections on a rolling basis based on market and operational trends
Compare actuals against budget/forecast, analyze variances, and recommend corrective action
Roles covered: Budget Clerk, FP&A Analyst, Financial Analyst, Senior Financial Analyst, Budget Analyst, FP&A Manager, Finance Manager, Financial Controller, CMA
Month-End Close
Pacioli reconciles bank accounts, balances the general ledger, records journal entries, and prepares financial statements every month.
Match bank statements, credit cards, vendor invoices, and AR to the general ledger
Record monthly accruals, prepayments, and depreciation
Update inventory records and post payroll entries
Generate income statements and balance sheets, and lock the books after review
Roles covered: Bookkeeper, GL Accountant, Senior Accountant, AP/AR Clerk, Accounting Clerk, Accounting Manager, Financial Controller, CMA
Financial Reporting
Pacioli prepares, analyzes, and maintains income statements, balance sheets, and cash-flow statements — accurate, GAAP-compliant, and delivered on time.
Produce monthly, quarterly, and annual financial statements under GAAP or IFRS
File reports with regulatory bodies (e.g., SEC) as applicable
Investigate and explain variances between actual results and forecasts/budgets
Roles covered: Bookkeeper, GL Accountant, Senior Accountant, Accounting Manager, Financial Controller, CMA, Financial Reporting Accountant, Corporate Accountant
Internal Controls & Compliance
Pacioli segregates duties among authorization, custody, recording, and reconciliation to reduce the risk of fraud and error.
Asset custody vs. recording: the person who handles cash/checks isn’t the person who records the receipt
Authorization vs. execution: the person approving a purchase isn’t the person paying it
Reconciliation vs. operations: the person reconciling bank statements doesn’t initiate transactions
Design, implement, and monitor internal policies to meet legal and regulatory standards
Conduct routine internal audits and investigate reported irregularities
Roles covered: Internal Controls Clerk/Analyst, SOX Compliance Analyst, Compliance Officer, Audit Accountant/Internal Auditor, Financial Controller, CMA, IT/Finance Controls Specialist